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Adequate lead time is necessary to provide quality special events technical support services. Two weeks is the minimum lead time required by LEMP to plan support of a simple special event (e.g. scheduling an operator for an existing in-house system). A minimum of one month lead time is required for more complicated events, such as those requiring delivery and set up of audio, computer, or video systems. One hour is the minimum set up time required for simple events. Some events, such as the 2006 Al Gore presentation require much more lead and set up time.
Planning Guide, questions we like to ask
Essential Information
- Event Name, Location, Organizer (contact), Phone and Email
- Brief description of the event
- Event date, with actual start and end times,(setup times will vary depending on requests, room availability, a 1 hour minimum setup time should be planned for)
- Technology needed (see equipment request tips below)
- Requests for Disability services such as Computer Assisted Realtime Translation (CART) or ASL interpreters require more information about the event and can require more lead time to process
Equipment Request
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Prompts
Outsourcing
When requested support of special events is out of scope or beyond LEMP's ability to support, there are a number of commercial service providers that may be used. Some examples follow:
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