Department of Earth and Environmental Sciences
Graduate Program Guidelines
Updated March 2023
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| Item | Due for Masters | Due for Ph.D. | Where to Send It |
|---|---|---|---|
Check Sheet for Initial Advisory Review To be filled out by student's advisor | Upon Matriculation (see grad program guidelines pages 3-4) | Upon Matriculation (see grad program guidelines pages 3-4) | Automatically submits to Academic Support Coordinator, with yourself and your temporary committee members copied. |
| Formation of Permanent Advisory Committee | By the end of your 2nd semester (see grad program guidelines pages 4-5) | By the end of your 2nd semester (see grad program guidelines pages 4-5) | Automatically sends to your committee for their signature, and submits to Academic Support Coordinator, with yourself and your advisor copied when completed. |
| Annual Report | At the end of each Fall Semester (see grad program guidelines pages 4-5) | At the end of each Fall Semester (see grad program guidelines pages 4-5) | Automatically submits to your advisor for their contribution, the rest of your committee for review, and finally to the DGS for review. Academic Support Coordinator, with yourself, your advisor, and the DGS copied on final submissions. |
| DegreeWorks Worksheet | Attach to Annual Report at the end of each Fall Semester (see grad program guidelines page 5) | Attach to Annual Report at the end of (see grad program guidelines page 5) | Must be attached to Annual Report. If you forget to include it, please send to the DGS and earadmin@syr.edu. |
2nd semester, no later than the start of the 3rd semester (see grad program guidelines pages 7-8) | 4th Semester (see grad program guidelines pages 7-8) | Automatically sends to your committee members for their signature and request to complete a rubric. A .pdf cover sheet is generated after all signatures have been obtained. A final copy will be submitted to earadmin@syr.edu with student and advisor copied. | |
This form should only be used after a time has been agreed on by your committee. It is internal only and triggers the sending of rubrics to your committee members as well as reserves a space if you require one. | N/A | Entering with MS: No sooner than the beginning of the 3rd semester, and no later than the end of the 4th semester Entering without MS: No sooner than the beginning of the 4th semester, and no later than the end of the 5th semester (see grad program guidelines page 8-9) | Automatically submits to earadmin@syr.edu. Committee members receive an email notification with a request to complete rubrics after the exam. |
Before your Thesis or Dissertation Defense, please check | Most items must be submitted no later than | Most items must be submitted no later than 3 weeks prior to your defense. | If you have any questions, please email degreecert@syr.edu. |
Schedule Your Thesis or Dissertation Defense This form should only be used after a time has been agreed on by your committee. It is internal only and triggers the sending of rubrics to your committee members as well as reserves a space if you require one. | Typically in the 4th semester (see grad program guidelines pages 9-11) | Typically in the 8th semester (see grad program guidelines pages 9-11) | Automatically submits to earadmin@syr.edu. Committee members receive an email notification with a request to complete rubrics after the exam. The student will receive an email with information regarding next steps towards graduation. |
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