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Does Maximo "know" how many benefit hours an employee has remaining? No. You must refer to the Friday report to determine if an employee has available benefit time. Facilities Payroll will send the transaction back to you if PeopleSoft Time & Labor indicates there an employee is out of a particular benefit type.particular benefit type.
What if I don't want to see the records I already approved, is there a filter to remove these? Yes. In the SA column set the filter to 0 (zero). 1=approved, 0=unapproved.
Planned Payroll Setup
Employee Work Week
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Process to review and approve:
- Go to Labor Reporting, either via your Favorite Applications or the far-left menu
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If change to Regular Hours:
- Type to overwrite the hours in the regular hours column
- Click on the save button
- Note: Maximo changes the hours to "clock time" from decimal after save
If need to add CBA Pay:Benefit Time:
- Click on the New Row button
- Change the date, if necessary
- Add the employee's netid (only need the 1st couple of letters then hit <tab>)
- Select either the Regular Pay code or Premium Pay code
- Enter either Regular hours or Premium pay hours
- IF Regular, Overtime, Double Time, or Worked Holiday hours then enter a Work Order Number
- Enter a memo if you desire, not required
- Click on the save button
If need to add Benefit Time:CBA Pay:
- Click on the New Row button
- Change the date, if necessary
- Add the employee's netid (only need the 1st couple of letters then hit <tab>)
- Select the Premium Pay code
- Enter Premium pay hours
- Enter a memo if you desire, not required
- Click on the save button
If need to add Overtime:
- Click on the New Row button
- Change the date, if necessary
- Add the employee's netid (only need the 1st couple of letters then hit <tab>)
- Select the Premium Pay code
- Enter Premium pay hours
- Enter a Work Order Number (reminder: IF Regular, Overtime, Double Time, or Worked Holiday hours then enter a Work Order Number)
- Enter a memo if you desire, not required
- Click on the save button
If a row needs to be removed:
- Scroll all the way to the right
- Click on the trash can; the line will show a strike-out and the trash icon will change. You can click on the new icon to "un-delete". Once you click on the save button you can no longer "un-delete".
- Click on the save button; the row will be removed
Queries to review Supervisor Payroll Approvals needed
- Click on the carrot next to Available Queries
- Select 2.Current Pay Period Supervisor Unapproved to review the current pay period
- Select 5. Prior Pay Period Supervisor Unapproved to review last pay period
- Select 8. Supervisor Unapproved Fiscal Year up to Current Pay Period to review any retro and current payroll to be approved.
