Custodial, Housekeeping and Grounds are using Planned Payroll for Labor Reporting.
FAQs:
Are the trades using Labor Reporting? Yes.
Are the trades using Planned Payroll? No. Technicians will add time to work orders, benefit time, and premium pay on their iPads. The Shop Supervisors will use labor reporting to approve and adjust time in their shop as needed.
All supervisors can see all the employees in their group, i.e., all custodial supervisors can see all custodians.
When is the best time daily to work on the review and approval? It's best to work on the prior day since you need to ensure that everyone worked the planned schedule and didn't leave early.
Do I have to have a planned payroll for each staff member? No. If someone works in different locations every day, it may be easier to just enter their work in Labor Reporting. If you find yourself deleting labor rows a lot, you may want to consider asking Facilities Payroll to remove them from the planned payroll work order(s).
Do I have to review one person at a time, or can I review everyone at once? This is up to you, although you may find it easier to review one person at a time.
Which pay codes need a work order associated? Regular, Overtime, Double Time, and Worked Holiday
What if I'm off, can someone else approve my staff's payroll? Yes. You need to contact Facilities IT in order to have your backup assigned to your shop.
Can I change an employee's payroll after Facilities Payroll has approved? No. You'll need to contact Facilities Payroll to adjust.
Can I see a prior week's payroll if changes have been made? Yes. Use the available queries to ensure you've approved all current and retro pay.
Can I see what Facilities Payroll has not processed yet? Yes. Use the query 7. Payroll Unapproved Fiscal Year up to current Pay Week
Does Facilities Payroll still need to enter time into PeopleSoft Time & Labor? Yes. Facilities Payroll will use Maximo to validate the time clock punches for the employees as well as enter any benefit and/or premium pay.
Does Maximo "know" how many benefit hours an employee has remaining? No. You must refer to the Friday report to determine if an employee has available benefit time. Facilities Payroll will send the transaction back to you if PeopleSoft Time & Labor indicates there an employee is out of a particular benefit type.
Planned Payroll Setup
Employee Work Week
...