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- Are the trades using Labor Reporting? Yes.
- Are the trades using Planned Payroll? No. Technicians will add time to work orders, benefit time, and premium pay on their iPads. The Shop Supervisors will use labor reporting to approve and adjust time in their shop as needed.
- All supervisors can see all the employees in their group, i.e., all custodial supervisors can see all custodians.
- When is the best time daily to work on the review and approval? It's best to work on the prior day since you need to ensure that everyone worked the planned schedule and didn't leave early.
- Do I have to have a planned payroll for each staff member? No. If someone works in different locations every day, it may be easier to just enter their work in Labor Reporting. If you find yourself deleting labor rows a lot, you may want to consider asking Facilities Payroll to remove them from the planned payroll work order(s).
- Do I have to review one person at a time, or can I review everyone at once? This is up to you, although you may find it easier to review one person at a time.
- Which pay codes need a work order associated? Regular, Overtime, Double Time, and Worked Holiday
Planned Payroll Setup
Employee Work Week
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- Collective Bargaining Agreeement (CBA) pay
- Auto Allowance
- Freezer Pay
- Heat Pay
- Height Pay
- Leader Pay
- Meals Allowance
- Out of Grade
- Benefit time
- Ny Family Leave- No Pay
- Floating Holiday
- Special Floating Holiday
- FMLA Reduced Sick
- FMLA Sick
- FMLA Sick No Pay
- Funeral/Bereavement
- Holiday Pay
- Jury Duty
- Miliary Leave
- Orange Appreciation Day
- Personal Business
- Reduced Sick Time
- Sick Time
- Training
- Union Time with Pay
- Vacation
- Refused overtime or Absent time
- Absent no pay
- Absent with pay
- Refused Overtime
Process to review and approve
- Go to Labor Reporting, either via your Favorite Applications or the far-left menu
- Filter the list by your name in the supervisor column, click on <enter>
- Filter by the date (Start Date) and person you're reviewing click on <enter>
If no changes - REMEMBER TO ENSURE THE REGULAR HOURS ADD UP TO 8 and you agree with any other pay types:
- Check the boxes on the left of the row (note: check the box at the top if you want to select all rows)
- Click on the link for Supervisor Approval - the slider in the SA column will move to the right if you have approved the time.
- Facilities Payroll will now have these records in their queue to process for payroll.
If change to Regular Hours:
If need to add CBA Pay:
If need to add Benefit Time:
If need to add Overtime:
If a row needs to be removed: